hiDocs: Document Governance & Compliance Solution

DOCUMENT MANAGEMENT FOR MINING

Your complete Mining Document Governance and Management Solution

DIGITISE YOUR MINING DOCUMENT MANAGEMENT

Many mining companies do not have a single source of truth for each document and still rely on their people to manage paper-based documents

The reliance on people to manage and control documents increases the risk of governance and compliance not being met.

Decision Inc.’s hiDocs facilitates the generation, review and management of critical governance & compliance documentation such as policies, procedures, agreements and templates specifically built for mining.

Mining’s digital maturity deficit

Mining companies have been investing in digital technologies to stay ahead of the competition. They have invested across the value chain, from operations to procurement to sales and marketing. But despite these investments the industry is still heavily behind.

Most mining companies have ambitious digital strategies but there is a large gap between strategy and execution.

BUSINESS DRIVERS

Document Management Pain Points

No single master copy accessible in a central location

Discrepancies between document versions

Bottlenecks, delays, and lack of visibility

Document access control managed not practical

Physical document storage carries cost and risk

Lack of auditability and document history

DOCUMENT MANAGEMENT CAPABILITY

Document Management coverage

Functionalities of hiDocs

Decision Inc.’s hiDocs facilitates the generation, review and management of critical governance & compliance documentation such as policies, procedures, agreements and templates specifically built for mining.

Various features are available within hiDocs designed to enable the effective management of all health, safety & compliance documents.

IRON ORE MINE LEVERAGES SHAREPOINT AND HIDOCS TO STREAMLINE PROCESSES AND REDUCE RISK

The Business Problem

An Iron Ore Mine underwent extensive expansion over the years and found thats its existing back-end system was no longer sufficient. In addition to this, the ever-evolving technology caused errors on their old system due to several compatibility issues.

Their employees were in crisis mode virtually all the time. A typical scenario included the versioning control on more than 2,500 of the documents stored on their system, this task became impractical.

The Solution and Value

Decision Inc.’s Intranet-In-A-Box, using SharePoint Online Modern Sites provides clients with a communication platform that acts as the basis from which employee engagement, communication, collaboration and productivity is driven within the business. Whileneach organisation’s intranet is their own, and no two are alike. We identified that the large majority of corporate Intranet requirements are normally quite similar. As a result, our product is pre-packaged with popular features, guaranteed to deliver hig impact in a rapid turn-around time.